How to Use the Free Invoice Generator

Create professional, downloadable PDF invoices in minutes. No signup, no fees, no hassle. Follow this step-by-step guide to get started.

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What is the Invoice Generator?

The TapDue Invoice Generator is a free, browser-based tool that lets you create professional invoices and download them as PDF files. No account required, no software to install, and no limits on usage.

Whether you are a freelancer billing a client, a small business owner sending payment requests, or a contractor documenting completed work, this tool gives you everything you need to produce clean, detailed invoices in seconds.

Your data never leaves your browser. Everything is processed locally, so your business and client information stays completely private.

  • Create unlimited invoices at no cost
  • Add your company logo for a professional appearance
  • Customize line items, tax rates, and discounts
  • Download as PDF or print directly from your browser
  • Live preview updates as you type
  • Business info saved locally for repeat use

Step-by-Step Guide

1

Enter Business Information

Start by filling in your business name, email address, and mailing address in the "Your Business" section. You can also upload your company logo by clicking the "Upload Logo" button. This information will appear at the top of your invoice and is saved in your browser for future use.

Screenshot showing the business information form with fields for business name, email, address, and logo upload
2

Add Client Details

Enter your client's name, email address, and mailing address in the "Client Info" section. This information appears in the "Bill To" section of your invoice, making it clear who the invoice is addressed to.

Screenshot showing the client information form with fields for client name, email, and address
3

Add Line Items and Services

Add each product or service you are billing for as a separate line item. Enter a clear description, the quantity, and the rate per unit. The amount for each line is calculated automatically. Click "+ Add Line Item" to add more rows as needed.

Screenshot showing the line items table with description, quantity, rate, and amount columns
4

Set Payment Terms and Due Date

Configure your invoice number, invoice date, and due date in the "Invoice Details" section. Select your preferred payment terms (Due on Receipt, Net 15, Net 30, etc.) and the due date will adjust automatically. You can also set a tax rate, discount percentage, and add notes or terms.

Screenshot showing invoice details with payment terms dropdown, date fields, and currency selector
5

Preview Your Invoice

As you fill in the form, the live preview panel on the right side updates in real time. Review the preview carefully to make sure all details, including line items, totals, tax, discounts, and notes, are correct before downloading.

Screenshot showing the live preview panel with a fully rendered invoice including business details, line items, and totals
6

Download as PDF

Click the "Download PDF" button to generate and save your invoice as a PDF file. You can also click "Print" to print the invoice directly. The PDF includes all your details, line items, totals, and notes in a clean, professional layout.

Screenshot showing the Download PDF and Print buttons at the bottom of the form

Tips & Best Practices

Always include payment terms. Clearly state when payment is due (e.g., Net 30) so your client knows the deadline. This reduces confusion and helps you get paid on time.
Add your logo for professionalism. A branded invoice with your logo looks more credible and trustworthy. It takes just a few seconds to upload and makes a lasting impression.
Use clear line item descriptions. Instead of vague entries like "Services," be specific: "Website redesign - homepage and contact page." This prevents disputes and makes your invoice easier to understand.
Include your contact information. Make sure your email and address are filled in so your client can reach you with questions about the invoice or payment details.
Save as PDF for universal compatibility. PDFs look the same on every device and operating system. They are the standard format for business documents and are easy to attach to emails.

Frequently Asked Questions

Is the Invoice Generator really free?
Yes, the TapDue Invoice Generator is completely free to use. There are no hidden fees, no signup required, and no limits on how many invoices you can create. You can use it as often as you need.
Can I add my logo to the invoice?
Absolutely. In the "Your Business" section, click the "Upload Logo" button and select your logo image file. The logo will appear on both the live preview and the downloaded PDF invoice, giving your documents a professional, branded look.
What formats can I download my invoice in?
Invoices are downloaded as PDF files, which is the most universally accepted format for business documents. You can also print the invoice directly from your browser using the Print button.
Are my invoices stored anywhere?
No. Your invoice data is processed entirely in your browser and is never sent to or stored on our servers. Your business information is saved locally in your browser for convenience, but this data stays on your device only.
Can I email the invoice directly from the tool?
The free generator does not include direct email sending. You can download the PDF and attach it to your own email client. For automated invoice delivery, payment tracking, and reminder emails, check out the full TapDue platform.

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